PTK Officer Duties
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Department Information
Location:
Trenholm Campus:
1225 Air Base BlvdMontgomery, Alabama 36108
Patterson Site:
3920 Troy HighwayMontgomery, Alabama 36116
Contact:
Phone: 1-866-753-4544
Phone: 334-420-4200
Email: info@trenholmstate.edu
Officer Duties
To become an officer, you must be an active member who aids in chapter activities such as Honors in Action, College Project, and scheduled officer meetings. Once an officer position is vacant, the officer team will vote to promote the active member to officer status with the advisor’s consent and approval. You must be a member of the Beta Phi Phi Chapter, in good standing with Phi Theta Kappa, and maintain a 3.2 or higher GPA to be eligible. Don’t be discouraged if you do not understand some to the responsibilities associated with each of the positions. The goal is to learn and grow as leaders. There is a PTK Chapter Advisor guiding and helping you every step of the way. So take a look and decide take your membership one step further and become more involved as a PTK Officer.
- Preside and lead all officer meetings
- Provide and present agendas at meetings
- Represent the Chapter at all events, conventions, and seminars
- Oversee the progress of all projects, events, and Hallmark entries
- Oversee and advise all Chapter officers
- Consult Chapter business with the advisors and College administration
- Report chapter activities, officers, members, and Five Star status to Regionals and Headquarters.
- Write the Distinguished Officer Team and Distinguished Advisor Hallmark entries
- Vote only in the case of a tie
- Serve as the Chapter’s Ex-Officio after a resignation of good standing
- Oversee meetings, projects, and events in the President’s absence
- Write the Distinguished Chapter Officer Hallmark entry
- Plan and coordinate the Chapter’s Induction Ceremony
- Maintain and update the Chapter’s calendar
- Maintain and update the Chapter’s website
- Implements strategies to increase membership
- Attend and represent the Chapter at the College’s New Student Orientation
- Create and circulate flyers and descriptions of Chapter events to newspapers, websites, organizations, and the Chapter’s social media accounts
- Maintain a relationship with other organizations and chapters
- Write the Distinguished Chapter Member Hallmark entry
- Receive, maintain, and oversee all the Chapter’s finances
- Maintain a record of all Chapter purchases, dues, and income
- Plan and oversee all fundraising based events and projects
- Record payments and attendance of new members for the Induction Ceremony
- Take pictures at all Chapter events
- Report the Chapter to Headquarters as a chapter of service
- Develop plans to promote and involve member participation
- Coordinate, organize, and plan the Chapter’s College Project
- Write the College Project Hallmark entry
- Coordinate and plan community service projects and events
- Plan, organize, and oversee the Honors in Action Topic
- Write the Honors in Action Hallmark entry
- Provide members with information on Chapter or College specific scholarships
- Inform members of CollegeFish and transfer scholarships
- Plan and coordinate New Member Orientation
- Record minutes at all officer and member meetings
- Read, circulate, and archive all meeting minutes
- Maintain and send the Chapter’s monthly newsletter
- Maintain and respond to the Chapter’s email
- Create and maintain a Chapter scrapbook
